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Memorandum - Page 4

Article Index
Memorandum
Page 2
Page 3
Page 4
Page 5
All Pages

 

 

6: FUNCTIONS OF THE SECRETARY GENERAL

The Secretary General shall act as Principal Staff Officer of the Abdalian Association. He will give due notice of all the meetings of the Board of Trustees and Executive Committee and prepare minutes of the meetings of the Board. He shall coordinate all activities of the Abdalian Association in addition to performance of any other duty as may be determined from time to time by resolutions adopted by the Board of Trustees. He shall attest and affix seal of the Association to all instruments requiring seal and perform all such other duties as are required of his office.

7: FINANCE ADVISOR

There shall be finance advisor appointed by the Board of Trustees amongst the members of Abdalian Association for a term of two years and to hold office during the pleasure of the Board. The Finance Advisor shall perform his duties as Advisor to the Board of Trustees regarding financial affairs of the Abdalian Association and advice Board of trustees on matters pertaining to investments, monetary planning, budgeting, marshalling of donations and Audit of Accounts and any like functions as may be determined by the Resolution of the Board of Trustees.

8: LEGAL ADVISOR

There shall be Legal Advisor to be appointed by the Boar of Trustees amongst the members of the Abdalian Association for a term of two years and to hold office during the pleasure of the Board of Trustees. The Legal Advisor shall perform his duties as Advisor to the Board of Trustees regarding provision of legal cover to all the affairs of Abdalian Association along with drafting and vetting of all such documents as required by the President or any other such like duty may be determined by the Resolution of the Board of Trustees, from time to time.

9: FUNCTIONS OF SECRETARY FINANCE

Secretary Finance shall be responsible primarily for the maintenance of Books of Abdalian Association with assistance of an Accountant. He shall maintain "Members register" with update record of Annual Renewal Fee paid in each case. He shall be in charge of preparing "Registration cards" of members and also supervise printing of Members Directory from time to time besides any other duty as may be determined by a Resolution of the Board of trustees.

10: BANK ACCOUNT

Any sum over Rs. 10,000/- in cash shall be deposited in the Bank account in the name of Abdalian Association. There shall be current Bank Account in the name of "Abdalian Association" with any scheduled Bank with maximum deposit limit of Rs.25,000/- to be operated jointly by the Secretary General and Secretary Finance.
There shall be a profit and Loss Sharing Bank Account in the name of "Abdalian Association" with any scheduled bank operated jointly by President and Secretary General.